Visitor Management System
The Smarter, Safer Visitor Management System for Your Business
Efficient, secure, and customizable for your needs.
Replace paper sign-in sheets with an easy-to-use digital visitor management system. Register visitors, track who is on-site, and keep your workplace safe and organized.
Cloud-Based Visitor Management Software
Manage Visitors Anytime, Anywhere with a Cloud-Based System
CleverTime’s cloud-based visitor management software keeps visitor information organized and accessible. Manage one office or multiple locations with a consistent and secure system.
Centralized Visitor Records
Keep all visitor details, check-in information and historical records in one place.
Accessible Visitor Information
Authorized staff can access visitor information when they need it, from any location.
Scalable for Your Business
Easily support more visitors, additional offices and changing business requirements.
Visitor Registration System
Simplify Check-Ins with a Visitor Registration System
Give visitors a faster and more professional arrival experience. Visitors can register digitally using a kiosk, tablet or mobile device, and you can customize the registration process to collect the information you need.
Streamlined Check-In
Reduce queues with kiosk, tablet, mobile or pre-registration.
Digital Registration
Customize forms to collect visitor details for security, safety and compliance.
Custom Alerts and Notifications
Automatically notify employees or hosts when visitors arrive or when important activities occur.
Real-time Visitor Tracking System
Know Who Is On-Site with
Real-Time Visitor Tracking System
Get an up-to-date view of all visitors currently at your workplace. Maintain detailed visitor logs and access live information when it matters most.
See Who Is On-Site
View a real-time list of visitors currently checked in.
Detailed Visitor Logs
Access check-in and check-out timestamps for easy reference.
Emergency Preparedness
Quickly access a live visitor list during an emergency to account for visitors and support an organized evacuation.
Visitor Management System for Offices
A Practical Visitor Management System for Your Office
Help your reception, administration and workplace teams manage visitors more efficiently. CleverTime provides a consistent digital check-in process for clients, contractors, suppliers and other guests.
- Replace paper visitor sign-in books
- Reduce manual reception tasks
- Speed up visitor registration
- Notify employees when guests arrive
- Track who is currently on-site
- Maintain accurate visitor records
- Access visitor information during emergencies
- Collect required safety and compliance information
Visitor Management Software Features
Everything You Need in One System
CleverTime combines the tools your business needs to manage visitors from arrival through to departure.
Visitor Dashboard
Access visitor details, check-in and check-out times, current status and emergency information.
Self-Service Check-In
Visitors can register using a kiosk, tablet or mobile device.
Customizable Forms
Choose what information to collect based on your workplace and visitor type.
Instant Notifications
Notify employees, hosts or security when visitors arrive.
Health and Safety Information
Collect required declarations and acknowledgements during registration
Emergency Visitor Lists
Access a current list of visitors on-site when needed.
Digital Visitor Records
Maintain organized visitor histories without paper records.
Customizable and Scalable
Configure the system around your existing processes and grow as your business expands.
Why Choose Clevertime
More Than Just a
Visitor Sign-In System
CleverTime brings visitor registration, tracking, workplace safety and visitor records together in one easy-to-manage system.
Improve Workplace Security
Maintain accurate records and give your team better visibility over who is on-site.
Better Visitor Experience
Give clients, contractors and suppliers a simple and professional way to check in.
Reduce Manual Administration
Replace handwritten visitor books and repetitive reception tasks.
Support Health and Safety
Maintain visitor information and access live on-site records when needed.
Frequently Asked Questions
Frequently Asked Questions
What is a visitor management system?
A visitor management system is a digital solution used to register, track and manage people visiting a workplace. It replaces traditional paper sign-in books and provides businesses with more accurate visitor records and better visibility over who is on-site.
How does a visitor registration system work?
Visitors register when they arrive using a kiosk, tablet or mobile device. Their details are recorded digitally, and the appropriate employee or host can be notified of their arrival.
What types of check-in methods can visitors use?
Visitors can check in using tablets, QR codes, mobile apps, or pre-registered information, all designed for convenience and security.
Can CleverTime be used for multiple offices?
Yes. CleverTime’s cloud-based visitor management software can support businesses operating across multiple offices or workplace locations.
Is visitor information stored securely?
CleverTime helps businesses maintain organized digital visitor records while controlling access to visitor information.
How does the system ensure compliance with regulations?
CleverTime’s system allows you to collect necessary compliance data, including health and safety forms, ensuring you’re always aligned with regulations.
Can the system be customized?
Yes, CleverTime offers full customization. From the check-in process to reporting, you can adjust the system to meet your organization’s needs.
What happens in case of an emergency?
In case of an emergency, our system provides real-time access to visitor data, helping you quickly identify and account for all visitors on-site.
Trusted by companies throughout New Zealand
Ready to Upgrade Your Visitor Management System?
Simplify visitor registration, track who is on-site, maintain accurate records and create a better experience for your team and visitors.